Agency Management

The owner's app. None of it is a producer's day.

Production, comp configuration, persistency, members, spend, and the controls on the AI. What the agency needs to know, kept out of the way of the people selling.

Its own address: ams.virtualcloser.com. Every app runs at app.virtualcloser.com until each one moves to its own.

The comp model. Answer one question, and override revenue falls out of it.

Background agents

Six jobs that keep working after everyone logs off.

Not features you have to remember to use. Jobs that run on a clock, write to a shared brain, and make tomorrow's decisions better than today's.

Lead scout

every 3 hours

It reads across the entire book, not the recent end of it — the quote that went quiet in March, the household with a second line nobody ever pitched. Left to themselves producers work the names they remember, which is a shrinking circle. What changes for a producer is that the worklist stops being “whoever came in yesterday” and starts being whoever is genuinely worth a touch today. What it will not do is manufacture urgency to fill a list: a lead it cannot justify surfacing stays where it is.

Hot-lead scorer

retrains weekly

Every lead on the worklist carries three buttons — worked, not hot, dismiss. Those clicks are the training data. Once a week the ranking is refit against what your agency actually converted, so a shop writing final expense to 70-year-olds and a shop writing IUL to business owners end up with genuinely different lists. The adjustment is deliberately conservative: it tunes, it does not lurch, because a scorer that swings on one bad week is worse than one that never moved at all.

Conversation labeler

hourly

It reads finished conversations and records what actually happened in each — booked, objection raised, price question, went quiet, wrong number. The least glamorous job here and the one everything else stands on: the other five agents are learning from outcomes, and without this they would be learning from guesses. It is also what lets you ask “what do people actually say no to” and get an answer from your own threads instead of an opinion.

Wisdom miner

every 45 minutes

It watches the moments a human took a conversation over, and what they said instead of what was drafted. The instinct your best closer has for the one line that turns a “just looking” is the hardest thing in an agency to transfer — normally it leaves when they do. This turns those takeovers into something the rest of the system can use, without anyone booking a training session or writing a playbook nobody reads.

Coach

weekly

It reviews the AI’s own transcripts the way a manager reviews call recordings, and drafts specific edits — this opener underperforms on this product line, this objection is being answered in a way that stalls. Proposals sit in a queue for a human to approve or bin. It never rewrites itself behind your back, and that is a limit we chose rather than one we have not got to yet: an AI that edits its own instructions unsupervised is a thing you cannot audit after the fact.

Booking auditor

every 15 minutes

It re-reads bookings against what the lead actually asked for and flags the ones that drifted — the lead said four o’clock and the calendar says four-thirty, or said Thursday and got Tuesday. A no-show that was really a mis-book is the most expensive kind, because everyone involved believes the lead flaked. Ships in flag-only mode: it tells you, and you decide whether it is ever allowed to correct one itself.

Every agent has a kill switch. Each one can be run in flag-only mode or turned off entirely. New behaviour arrives as a proposal a human approves rather than a change that happens to you.

What is in it

5 parts, and you get all of them.

The agency's book of business

Every policy every producer wrote, grouped by who sits above them, with the spread the agency keeps on it. Where a producer has no comp ladder on file it says so rather than printing a zero — those mean opposite things and only one of them is a number.

Agency-wide reporting

Production and persistency across the whole team — as distinct from a producer's own Commissions, which is their tool and shows them their own book only.

Comp configuration

The override cascade, defined once. Every commission figure anywhere in the product reads from it.

Members, roles and access

Who is on the team, what they hold, and which apps they can open.

Spend and AI controls

The AI wallet, the caps, and which AI capabilities are on. The daily dollar cap fails closed — it stops spending rather than assuming the run was fine.

Worth knowing

A rep's own numbers are not in here.

Every commissions page asks the server for the caller's own book, so the 1099s and the rep-facing leaderboard live in Commissions, the producer's own tool. Telling a rep their 1099 was in Agency Management would have been the wrong shape. What is genuinely agency-wide — the whole book across every producer, the overrides on it, comp configuration and production reporting — is what this tool holds.